Key Points
Current issues
Prequal approach varies across operators (system, questionnaires, categories, etc..).
Duplication of effort.
Time and resource intensive for contractor – as much as 2 to 4 weeks, utilizing at least 1 dedicated resource (not counting other cross-functional roles needed for documentation, follow-up, queries, etc.).
Disadvantage to smaller contractors who may not have available resources to allocate for multiple prequal efforts.
Timeline for feedback from operator to contractor on prequal progress / outcome varies significantly and can also be lengthy.
Discussion Points
Local industry is supportive of standardized approach to vendor prequalification.
Opportunity to mirror benefits realized from STOW / drug testing / PPE standardization.
Uniform system can be a minimum requirement, then each operator company can determine additional requirements accordingly.
Internal controls, confidentiality and data security are critical to the success of a uniform portal.
Aspects such as standardization of prequal questionnaire, segmentation and categories of goods and services can improve procurement efficiency.
Database can then also be used for market intelligence, networking across the industry.
Suggested to be managed by Chamber.
Consideration to sync with OPR requirements.
Proposed Benefits
Eliminates duplication of efforts for operators (i.e. all prequalifying same contractors)
Standardized approach - industry specific questionnaire can be developed
Introduces transparency in the system - equity and equality across the board for the contractors
Recommended tiered approach would benefit smaller companies as there will be visibility across all operators
Opportunities for new companies as there will be an increased market base for operators.
Opportunity for shared administrative costs (e.g. registration fee)
Use of existing databases (e.g. STOW) may reduction the implementation time of this initiative.
Next Steps
Recommend tiered approach.
There must be alignment on:
Show system would be operated.
transition (when/who/how) from current state to unified platform.
Ascertain where should we start as first phase of harmonization – suggested to start with upstream commonly used services.
Key principles around equity, understanding the unique characteristics across micro enterprises to large services.
Integrated discussion across Energy Chamber, GORTT and Companies.
Suggested shared cost (no clear agreement on who / distribution). Forum was open to considering small registration fee.