Operations & Sales Coordinator required for Fearnley Procter Trinidad, one of the global subsidiaries owned by Fearnley Group – an International Energy service company with 16 subsidiaries worldwide, and a Global Leader in its field for 30 years.
Requirements/Experience: At least 3-5 years' experience in administrative work, ideally relating to the Energy Sector. Excellent communication skills, with good organizational skills, keen attention to detail and ability to multi-task in an office environment. Proficiency in basic computer skills required with desired knowledge of all Microsoft applications. The ability to work alone or as part of a team, with the ability to meet deadlines in a timely manner. Willing to work in a multi-cultural environment and interacting with colleagues on different time zones.
Responsibilities: This includes day-to-day administrative support function to the QAQC and Engineering product lines. Assisting Operations Manager and Sales Team with business efforts for the Trinidad and Guyana region.
This will be a fulltime administrative role that will be based in the Trinidad & Tobago, Monday to Friday.
To apply please submit a Cover Letter and CV to recruitment@fp-g.com, using the subject header: Ops & Sales Coordinator - Trinidad
Job Description: Your Line Manager will be the Head of Operations & Sales Coordinators and the Business Development / Operations Manager - Trinidad & Guyana
Your duties will include but not be limited to the following:
Effectively assisting Operations managers and field engineers in day-to-day coordination and management of operational activities and ensured timely completion of assigned projects/call outs
Ensures implementation of all standard operating procedures for efficient business operations.
Managing all logistical support for a team of field engineers, arranged visas and vaccinations, book travels and accommodation for business visit throughout the region – Trinidad & Tobago and Guyana.
Responsible for issuing of sales quotes and liaising with the client on status of proposals submitted.
Controlling of customer issued purchase orders and tie in with sales quotes.
Maintaining Master Project Book, sales quotes and tenders’ registers
Produce monthly operations report.
Preparing in-house documentation including job sheets, job files, travel requisitions, inter-company quotations and purchase order.
Collate timesheets from field engineers to be ready for invoicing on monthly basis or at the time of job completion whichever comes first.
Working closely with operations and sales team in compilation of technical and commercial proposal for complex tenders throughout the region – Trinidad & Tobago and Guyana.
Supporting QAQC & Engineering product lines through various administrative duties including filing, data entry, report generation, preparation of client presentation, etc.
Updating company NS-R reporting system and Copper (CRM system) on project status and new company initiatives.
Developing and maintaining company electronic database of clients throughout the region and perform data entry functions regularly.
Participating in scheduled regional, zone and national operation meeting calls as requested.
Creating meeting agendas and recording meeting minutes
As part of your responsibility to the Sales Team, it will be your responsibility to develop and maintain a database of clients for this Region
Support for the Fearnley Group Global Business Development Manager with business efforts for the region.
Assisting HR with immigration/work permit applications on behalf of employees (if required)
All general administration of employees including supporting Engineers with their report submissions.
General administration support tasks for the smooth running of operations for the assigned region.